Invoice Ninja Review – Details, Features, Pricing, and Benefits

When we talk about the need of the hour, freelancers and business owners definitely need payment tools that will help in advancing their business needs.

What do you have in mind when we talk of payment tools? Well, we have the loud name – Invoice Ninja.

Let’s go through Invoice Ninja Review in detail.

Invoice Ninja Review

What is Invoice Ninja?

Speaking of an open-source platform, Invoice Ninja happens to be one such place that offers users as well as the customers the privilege to conduct their payment management. It is a platform where you can manage invoices, billing, and so on.

All of these methods help in designing and streamlining the process in the most simplified manner. This will help freelancers, and small to medium-sized businesses stretch their hand in the area to manage the invoice and get paid for the services and products in the most effortless manner.

With the help of this software, users can create beautiful and professional invoices directly. This will not only help clients to view but they also get the accessibility to download them and print them on paper.

Alternatively, you can also speed up the process of payments by adding the privilege for the clients to pay directly through invoice.

Features of Invoice Ninja

Some of the features of Invoice Ninja includes are below:


If you pay a closer look at the Invoice Ninja Dashboard, it is a well-organized space that carries and offers charts, graphs, data, and bars tracing the Income, Revenue, and Invoices.

Additionally, you can also track the Payments i.e. Recent Payments, Invoices, and so on.


There are many template options to choose from. With this software, you get four to ten template options depending on the kind of plan you choose.

It is indeed easy to convert estimates to invoice once they are legally accepted. This is a great deal that is not offered by many programs. Another unique offering is how it allows you to set ‘Invoice Valid Until Date’. In addition to all these, you can also email bulk estimates available in Pro and Enterprise pricing plans.


If you opt for the Enterprise Plan, you get to create proposals that are not only elaborate but also well-defined. You can directly email them to clients for approval. Proposals can also be customized as per your needs and requirements.

Alternatively, you also get to import an existing template that is working as a proposal for you.

Expense Tracking

With Invoice Ninja, you can track your basic expenses. Manual entry of expenses is the best way to track them. Also, you can manage your payments/expenses. You can do so by organizing your expenses.

Alternatively, if that doesn’t work out for you, you can set up recurring expenses. Hence, you also get to decide the currency you want to conduct the payments in.

Benefits of Invoice Ninja

  • Invoice Template Design that is also Professional.
  • Acceptance towards Partial Payments.
  • You can use custom URL Links.
  • More than 40 Ways to Pay.
  • Tracking Time, Creating Tasks, and Maintaining Projects happen at once.
  • Invoice Customization.

Why You Need Invoice Ninja?

The basic need of Invoice Ninja is to fundamentally make payments processing easier and hassle-free: –

  • It allows making quotations that can easily be approved by shareholders. With a click, you can transform quotations into payments. There is no need for managing multiple documents.
  • Integration is possible for more than 40 payment gateways that allow freelancers and small to medium-size businesses to use the payment method that they desire.
  • All under one system with Invoice Ninja as it allows time tracking and managing projects that are effectively managed. The different apps present within help in getting along.

Invoice Ninja Integrations

Digital OceanCloudron
AirtableGoogle Sheets
MailchimpGravity Forms
Google CalendarAcuity Scheduling
Microsoft ExcelCognito Forms
Big CartelKeap Max Classic
Ninja FormsSalesmate
Google ContactsVtiger CRM
ClickSend SMSShipStation
Microsoft Office 365Twilio
FreshsalesCredit Repair Cloud

Invoice Ninja Pricing Plans

As mentioned earlier, Invoice Ninja is a completely free-to-use, open-source software. It allows users to self-host their program in any manner they want.

There basically are three different pricing plans that Invoice Ninja offers. One of which is a free plan and two affordable paid plans.

For the paid plans, you get to have a 14-day trial that will help you choose the plan that will work out the best for you. You don’t have to add in the credit card details and you are allowed to cancel the plan at any point in time.

Forever Free

As the name speaks for itself, the Invoice Ninja’s Forever Free Plan will cost you $0/month. These include many features like Expense Tracking, One User, 100 Clients, and many more.

Ninja Pro Plan

The Ninja Pro Plan costs $10/month and will carry all the perks that the Forever Free plan will carry. In addition to that, it also has another bunch of features like Unlimited Clients, Reports, 10 invoice and estimate templates, and so on.

Enterprise Plan

The Enterprise Plan costs $14/month and will carry all the perks that the Forever Free plan and Ninja Pro Plan carry. In addition to that, it also has another bunch of features like Invoice Customizations, User Permissions, and portal links.

Invoice Ninja Alternatives

1. InvoicePlane

InvoicePlane is also a self-hosted open-source application that helps in managing payments, invoices, and quotes in the most efficient manner to serve the purpose accurately.

2. FreshBooks

FreshBooks is another great alternative that helps to invoice clients, tracking their time, and timely managing the business in the process.

Invoice Ninja Video

Frequently Asked Questions (FAQ) on Invoice Ninja

What is the best way to setup payment online?

Integration with a payment gateway is the most crucial thing to do. Integration with a payment gateway is also possible. With the help of the payment gateway, it becomes easy to facilitate a payment process that involves successful transactions.

What are the three different plans to choose from?

The different pricing plans to choose from are:-
1. Forever Free Plan
2. Ninja Pro Plan
3. Enterprise Plan
You get a trial for 14-days if you opt for the paid plans.

Is there a way to add company logo?

The company details section will contain the company logo. You can simply upload the logo of your company from your computer drive. The different supported files format are JPEG, GIF, and PNG.

What are the basic difference to spot between Invoice Ninja and Ninja Pro

Speaking of primary differences, it includes professional upgrade for template designs, the branding of Ninja is no longer present, and the settings are heavily advanced.

What are the possible ways to set currency individually for clients?

In the clients personal details section, you will find the currency that is set for the client. The form will open up when the client is first created. In the client section, you can access the folder as and when you want.

What is Invoice Ninja?

Invoice Ninja happens to be one such place that offers users as well as the customers the privilege to conduct their payment management. It is a platform where you can manage invoices, billing, and so on.

What is the significance of Token billing in Invoice Ninja?

With the help of Token billing, users get credit card storage right within a gateway so that the card is charged later.

How does applying credit to a payment works?

On the ‘Enter Payment’ page, you have to choose ‘Apply Credit’. This can be done when you create a new payment and go for the credit for the present client.


This is where we wrap up the details about Invoice Ninja. It is an excellent tool for receiving payments for freelancers.

You can try it and see if it meets your requirements.

You Might Like

Leave a Reply

Your email address will not be published. Required fields are marked *